Public Records Request

PUBLIC RECORDS REQUEST PROCEDURE

Any person wishing to submit a public records request to the Bingen-White Salmon Police Department should complete the Public Records Request Form and submit in person, by mail or email addressed to the public records officer and include the following information:

•  Name of requestor;
•  Address of requestor;
•  Other contact information, including telephone number and any e-mail address;
•  Identification of the public records adequate for the public records officer or designee to locate the records; and the date and time of day of the request.

The Bingen-White Salmon Police Department shall make an initial response to the request for public records within five (5) business days of receipt of the request.

In the event that the Bingen-White Salmon Police Department denies a request for public records, the requestor may appeal the denial to the Chief of Police. In the event that no response to the appeal is delivered to the requestor within two (2) business days of the Bingen-White Salmon Police Department’s receipt of the appeal, the denial may be deemed final.

The following fees apply:

Traffic Accident Reports - subject to $20.00 fee per White Salmon City Code 2.40.040 (Ord. 2008-9-820 § 1(part), 2008))

Incident Reports -

• Fifteen cents ($0.15) per page for photocopies of public records, printed copies of electric public records when requested by the person requesting records, or for the use of agency equipment to photocopy public records. RCW 42.56.120(2)(b)(i).
• Ten cents ($0.10) per page for public records scanned into an electronic form or the use of agency equipment to scan the records. RCW 42.56.120(2)(b)(ii).
• Five cents ($0.05) per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery. RCW 42.46.120(2)(b(iii).
• Ten cents ($0.10) per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The City shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations. RCW 42.56.120(2)(b)(iv).
• The actual cost of any digital storage media or device provided by the agency, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge. RCW 42.56.120(2)(b)(v).
• The City may charge a flat fee of up to two dollars ($2.00) for any request as an alternative to fees authorized when the City reasonably estimates and documents the costs allowed are clearly equal to or more than $2.00. An additional flat fee will not be charged for any installment after the first installment of a request produced installments.
• A requestor may ask the City to provide a summary of the applicable charges before any copies are made and the requestor may revise the request to reduce the number of copies to be made and to reduce the applicable charges.
• No fee is charged for inspection of a public record or for locating a record. Fees may be waived due to the small amount of copies, scans or electronic formats made or other circumstances. Payment of fees is required prior to the release of records unless other arrangements have been made.
• The City may require a deposit of up to ten percent (10%) of the estimated cost of copying records prior to copying the records for a requestor. The City may also require payment of the remainder of the cost before providing all of the records, or the payment of the cost of copying an installment before providing that installment. 

Lisa George, Office Manager / Public Records Officer

lisa@bwspolice.com

(509)493-1177

142 E Jewett Blvd

P.O. Box 2139

White Salmon, WA 98672

Office hours: Tuesday- Friday 8:00am - 5:00pm